Executive Secretaries and Executive Administrative Assistants Go Back to List Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Technology used in this occupation:
	Accounting software

Tasks
	Manage and maintain executives' schedules.
	Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
	Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
	Open, sort, and distribute incoming correspondence, including faxes and email.
	File and retrieve corporate documents, records, and reports.
	Greet visitors and determine whether they should be given access to specific individuals.
	Prepare responses to correspondence containing routine inquiries.
	Make travel arrangements for executives.
	Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
	Compile, transcribe, and distribute minutes of meetings.

Skills
	Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
	Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
	Speaking - Talking to others to convey information effectively.
	Writing - Communicating effectively in writing as appropriate for the needs of the audience.
	Service Orientation - Actively looking for ways to help people.
	Coordination - Adjusting actions in relation to others' actions.
	Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
	Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
	Time Management - Managing one's own time and the time of others.
	Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Knowledge
	Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
	English Language - Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
	Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
	Computers and Electronics - Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
	Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
	Personnel and Human Resources - Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
	Communications and Media - Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
	Mathematics - Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
	Public Safety and Security - Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
	Telecommunications - Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems.

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Education & Training   Education:   Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.   Related Experience:   Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.

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Wage Information
	Region Average Entry Level  Mid-Range  Annual  Hourly  Statewide $82,175.00 $39.51  $28.12  $31.23 - $45.03  Bridgeport/Stamford $94,606.00 $45.48  $30.61  $33.71 - $52.46  Danbury $79,369.00 $38.16  $28.33  $31.48 - $42.34  Hartford $79,184.00 $38.08  $28.62  $31.39 - $42.00  New Haven $76,491.00 $36.78  $26.05  $30.10 - $40.77  New London/Norwich $70,828.00 $34.05  $25.47  $28.56 - $38.95  Waterbury $72,148.00 $34.69  $25.15  $29.58 - $38.67  Torrington $68,775.00 $33.06  $24.02  $27.03 - $37.10

Occupation Outlook ( 2016 - 2026 ) Average Annual Job Openings:   431   Employment in this occupation is expected to grow more slowly than average, and the number of annual openings will offer limited job opportunities.

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	Some of the occupational information on this page is formulated from O*NETTM v17.0 data. O*NETTM is a trademark of the U.S. Department of Labor, Employment and Training Administration.