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How do I obtain access to the Online New Hire Reporting features?
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When trying to access the Login Page, I get a message that "Certificate Authority is Expired". What does this mean?
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I don't know if I submitted a new hire, or I think I may have made an error in reporting a new hire. Can I view the new hires I previously submitted?
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I already submitted a new hire and I now discover that an error was made in the information
I submitted. How do I correct this error?
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If I report a new hire via the Internet, do I need to follow up with a paper copy?
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Why can't I report a New Hire that is more than 180 days old? I was reviewing our
records and discovered I forgot to report a New Hire.
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Why can't I have an additional UserID and Password assigned for my company for reporting New Hires?
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Why must I register for Unemployment Insurance (UI) purposes before I can report New Hires?
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What are the requirements and file format for submitting files via FTP?
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FTP all New Hire information in accordance with Connecticut's requirements.
You do not need to report the required elements from every State in which
you have employees - only report what is required by Connecticut.
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1. |
Notify the Secretary of Health and Human Services that you have designated
Connecticut as recipient of all your New Hire information for your entire
business by visiting the Department of Health and Human Services' Office of
Child Support Enforcement website at:
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https://ocsp.acf.hhs.gov/OCSE/
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2. |
If you need to
update your multistate employer information (including mergers and acquisitions),
you may do so online or by downloading the forms, printing them out, filling
them in, and then faxing or mailing them to:
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Department of Health and Human Services
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Administration for Children and Families
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Office of Child Support Enforcement
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Multistate Employer Notification
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P. O. Box 509
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Randallstown, MD 21133
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Fax: (410) 277-9325
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3. |
FTP all New Hire
information in accordance with Connecticut's requirements. You do not need to
report the required elements from every State in which you have employees
— only report what is required in Connecticut.
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http://www.acf.hhs.gov/programs/css/employers
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All files must be in ASCII, fixed width format and contain no headers.
The width of each line MUST total 507 characters (see breakout in table below). If non-required fields are
left blank, they must contain the appropriate number of blank spaces.
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CHARACTER
POSITION
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FIELD
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LENGTH
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REQUIREMENTS
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DESCRIPTION
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1-7
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CT UI Number
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7
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Associated with the FEIN
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Connecticut Unemployment Insurance Account Number that the employee
is reported under. If Employee works for Non-CT Employer then leave blank (fill with spaces).
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8-16
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FEIN
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9
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Not blank Must be 9 digits, numeric
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Federal Employer Identification Number that the employee is
reported under.
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17-51
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Employer Name 1
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35
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Not blank
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Employer Trade Name (DBA) of the company where a child support
withholding order filed against the employee would be sent
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52-86
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Employer Name 2
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35
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May be blank
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Employer Legal Name of the company where a child support
withholding order filed against the employee would be sent
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87-121
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Employer Street 1
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35
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Not blank
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Employer address that a child support withholding
order filed against the employee would be sent
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122-156
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Employer Street 2
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35
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May be blank
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Employer address that a child support withholding
order filed against the employee would be sent
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157-184
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Employer City
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28
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Not blank
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Employer city that a child support withholding
order filed against the employee would be sent
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185-186
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Employer State
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2
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Not blank Valid State abbreviation
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Employer state that a child support withholding
order filed against the employee would be sent
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187-191
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Employer Zip Code
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5
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Not blank
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Employer zip code that a child support withholding
order filed against the employee would be sent
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192-195
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Employer Zip 4
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4
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May be blank
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Employer zip code extension that a child support withholding
order filed against the employee would be sent
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196-215
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Employee First Name
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20
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Not blank
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Employee's first name
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216
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Employee Middle Initial
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1
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May be blank
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Employee's middle initial
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217-241
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Employee Last Name
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25
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Not blank
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Employee's last name
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242-250
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Employee SSN
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9
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Not blank Numeric Not all 0, Not all 9
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Employee's Social Security Number
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251-285
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Employee Job Title
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35
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Not blank
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Employee's job title
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286-320
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Employee Home Street 1
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35
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Not blank
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First line of Employee's Home street address
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321-355
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Employee Home Street 2
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35
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May be blank
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Second line of Employee's home street address
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356-383
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Employee Home City
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28
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Not blank
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Employee's home city
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384-385
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Employee Home State
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2
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Not blank Valid state abbreviation
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Employee's home state
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386-390
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Employee Home Zip
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5
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Not blank
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Employee's home zip code
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391-394
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Employee Home Zip 4
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4
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May be blank
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Employee's home zip extension
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395-402
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Employee Hire Date
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8
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Not blank mmddyyyy Can't be more than 180 days prior to the submittal date
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The first day compensated services are performed by an employee.
The first day any services are performed for which the employee
will be paid wages, commissions, tips, or other compensation.
For services based soley on commissions, this is the first day an
employee working for commissions is eligible to earn commissions.
Employers are required to report new hire within 20 days.
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403-437
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Employee Work Street 1
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35
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Not blank Not a PO Box
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The first line address of the physical location where the employee works
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438-472
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Employee Work street 2
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35
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May be blank Not a PO Box
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The second line address of the physical location where the employee works
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473-500
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Employee Work city
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28
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Not blank
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The city where the employee works
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501-502
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Employee Work state
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2
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Not blank Valid state abbreviation
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The state where the employee works
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503-507
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Employee Work zip
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5
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Not blank
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The zip code where the employee works
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